Gathering and refining requirements for the data management system for accreditation and the enrolment and degrees awarded survey began in 2016, were defined through the RFP for building the system, and will be continually reviewed in light of stakeholder feedback throughout the build and deployment process.
Q3, 2016 - Accreditation Forum
- Findings of the Accreditation Forum informed the business requirements.
Q4, 2016 - AIP formally launches
- A project team is struck to spearhead development of a data management system and to formalize improvement activities already taking place.
Q1, 2017 - Understanding the current state?
- Working with a business analyst, the AIP team developed initial business rules, use cases, and requirements.
Q2, 2017 - Collecting stakeholder requirements?
- The Engineers Canada accreditation team consulted with HEIs attending CEEA 2017.
Q2, 2017 - Collecting stakeholder requirements?
- Subscribers to the AIP monthly updated were invited to provide input on requirements.
Q4, 2017 - Confirming stakeholder awareness?
- A pulse check survey was distributed to over 200 known stakeholders.
Q4, 2017 - Internal validation?
- The DMS business requirements document was validated by Engineers Canada staff.
Q4, 2017 - Stakeholder validation?
- The DMS advisory committee reviewed and contributed to the business requirements document with a focus on the data model.
Q4, 2017 - Requirements finalized?
- The business requirements document was finalised and ready for inclusion in the RFP.
Q1, 2018 - Validation of the RFP
- RFP content and approach validated by the DMS advisory committee. ?
Q1, 2018 - Prototype presentations?
- The DMS advisory committee participated in prototype presentations and provided insight into vendor selection.
Q2, 2018 and ongoing - Requirements change control process established
- Any requested additions or modifications to requirements addressed through change control process. Sharing and refining requirements as part of vendor planning.